West Valley Firefighters

Quarterly Newsletter

1st Quarter of 2012


Policy 2125: Vacation Time & Holiday Pay

Policy 2125: Vacation Time & Holiday Pay

POLICY #                         2125                                               

COMMISSION CHAIR SIGNATURE:     s/b  Ken Eakin, Chair   

EFFECTIVE DATE:           6/01/97 

REVISED:                         9/13/05, 10/14/08, 3/12/13, 11/14/23               

POLICY TITLE:                VACATION TIME AND HOLIDAY PAY                                        

1.0     PURPOSE

The purpose of this policy is to establish paid vacation and holiday time for full-time personnel.


Vacation will be earned based on the employees regularly scheduled work week:


1.       Two (2) weeks starting from one (1) year of service through six (6) years.

2.       Three (3) weeks during year seven (7) through year thirteen (13).

3.       Four (4) weeks during year fourteen through year twenty (20).

4.       Five (5) weeks during from the twenty first (21) year through subsequent years.


1.     Exempt Employees:

Vacation will be earned for the first year of employment for use the second year of employment.  One week after the first six months and one week after the second six months of the first year.  The first calendar year will be adjusted from hire date.  Every year after will be from January to December of each year.  Employee shall be allowed to carry one-half (½) of allowed vacation to succeeding year.  No vacation shall be allowed to accumulate more than 1 ½ of that allowed in 2.0.

In cases where District operations have made it impractical for an employee to use vacation time, the Fire Chief, with approval from the Board of Fire Commissioners, may authorize additional accruals.

2.     Non-Exempt Employees:

Vacation will be earned during the first year of employment for use the first year of employment.  Based on the schedule in 2.0 vacation time is accrued monthly.

4.0     SELECTION 

The Department will attempt to satisfy all vacation requests and still maintain sufficient staffing. Conflicts of vacation requests submitted before March 15th will be determined by seniority bases.  All conflicts of vacation requests submitted after March 15th will be determined by request date. Vacation time shall be taken at times when it will least interfere with the operations of the District in the opinion of the Fire Chief, or the Board of Fire Commissioners.

5.0     HOLIDAYS

The following paid holidays to be observed are:

New Years Day

Martin Luther King Day

Presidents Day

Memorial Day

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Christmas Day

Exempt Employees Personal Day 

If a paid holiday falls on a regularly scheduled day off the employee is to be compensated with an additional day off.


Upon termination by the District or death, all unused accrued vacation leave shall be paid to the employee or his / her estate.  Employee forfeits the payment of accrued vacation if employee terminates employment with the District without two (2) weeks prior notice of their resigning.