Policy 2121: Hours of Work/Overtime

 

YAKIMA COUNTY FIRE DISTRICT 12

10000 ZIER ROAD

YAKIMA, WA  98908

 

POLICY #                              2121                                                

 

COMMISSION CHAIR SIGNATURE       s/b Jim Merritt, Chair 

 

EFFECTIVE DATE:            01/01/97

REVISED:                             10/14/08

                                                09/11/12        

                                                03/12/13                                

 

POLICY TITLE:                   FAIR LABOR STANDARDS ACT - HOURS OF WORK / OVERTIME

 

REFERENCE:                     FAIR LABOR STANDARDS ACT (FLSA)

 

1.0       PURPOSE

 

The purpose of this policy is to define hours of work and overtime compensation of Exempt and Non-Exempt members.

 

2.0       POSITIONS

 

Listed below are the hours of work by position as authorized by the Board of Fire Commissioners:

                                                            HOURS            FLSA STATUS

 

Fire Chief                                          Various                      Exempt         

Deputy Chief                                      Various                      Exempt

Full-Time Captains                             Various                      Exempt

Training Officer                                Various                      Exempt

Recruit & Retention / FF                 Various                      Exempt

Maintenance Technician               40 Hours                    Non- Exempt

Office Assistant                            20-40 Hours              Non- Exempt

Career Firefighter                            52 hours                    Non-Exempt

Station Captains                              Various                      Non-Exempt

Station Lieutenants                         Various                      Non-Exempt

Firefighters                                        Various                      Non-Exempt

Cadets                                               Various                      Non-Exempt

 

The District reserves the right to make changes in personnel work schedules, including personnel assignments as may be in the best interest of the District.  It is the Districts policy that non-exempt personnel will work no longer than their specified hours without prior approval of the Fire Chief or his designee.

 

3.0       NON-EXEMPT PERSONNEL RECEIVE OVERTIME

 

Non-Exempt personnel will be compensated for all time worked over there regularly scheduled  hours in a one week period.  Personnel may receive monetary compensation or compensatory time off.  The employer and employee shall reach an agreement on the method of payment before the accrual of overtime.  Non-Exempt personnel compensatory carry over time shall be used as it is earned or “banked” per quarter, at the end of each quarter the employee is given the option to schedule earned comp time in the next month or be cashed out in overtime pay. 

 

4.0       CALCULATION OF OVERTIME

 

Monetary compensation or compensatory time for Non-Exempt personnel shall be calculated based on one and one half (1 ½) times the regular rate of pay.  If compensatory time is the method of payment the employee shall receive one and one half (1 ½) hours for each hour worked beyond their regularly scheduled work week. At the time of termination an employee must be paid the higher of (1) his or her final regular rate of pay or (2) the average rate during his or her last three years of employment for any compensatory time remaining “on the books” when termination occurs.

 

5.0       FIRE CHIEF APPROVAL

 

Approval for any overtime worked must receive prior approval from the Fire Chief or his designee.  If compensatory time is requested in lieu of monetary compensation, the compensatory time off must be requested by the member, and approved by the Fire Chief or his designee so as to not “unduly disrupt” the operations of the agency.  Compensatory time is to be used in minimum half work day increments ie a 12 hour per day employee may use comp time in increments of 6 hour blocks. 

 

6.0       DISTRICT REQUIRED TO MAINTAIN RECORDS

 

The District shall keep records for all covered employees as required by FLSA.  The employer shall maintain the records for at least three years.  The following information is required to be maintained for Non-Exempt employees:

 

1.         Name and social security number.

2.         Home address.

3.         Date of birth if under age of 19.

4.         Sex and occupation.

5.         Time of day and day of week in which the employee’s work week

begins.

6.         Regular hourly rate of pay for any work in which overtime

compensation is due plus the basis for the regular rate and any

exclusion there from.

7.         Hours worked each work day, and total hours worked each work

week.

8.         Total daily or weekly straight time earnings or wages due for hours

worked during the work day or work week.

9.         Total premium pay for overtime hours.

10.       Total additions to, or from, wages paid each pay period.

11.       Total wages paid each pay period.

12.       Date of payment and the pay period covered by payment.

 

Records for Exempt employees are identical as those for Non-Exempt employees, with the exceptions of those relating to payment and hours worked.